“How To”

Learn By Doing

Student Technology Guide

URSI 100

Introduction To The City

Dr. “J”

This program is made possible through a Learn by Doing program grant from the MnSCU Center for Teaching and Learning with generous funding

from the Bush Foundation

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TABLE OF CONTENTS

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I. Using the Digital Camera 1.1

II. Using the IBM Color Scanner 1.2

III MSO Word 2.1

IV MSO PowerPoint Basics 3.1

V MSO PowerPoint Advanced Techniques 4.1

VI Multimedia MSU Presentation Classroom 5.1

VII Multimedia MSU Presentation Carts 6.1

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USING THE DIGITAL CAMERA

1. Funding to purchase the digital cameras was received after this manual was sent to the copying center. On the following pages are the directions for the digital camera you will be using on the walking page tour.

1.1
Scanning in the ACC

The following instructions are based from the computers in the multimedia section in the Academic Computer Center. WARNING: Scanning instructions may vary upon computer, scanner, and software types.

1. Open Adobe PhotoShop 5.5, this can be done either double-clicking on the icon on the desktop or going through the start menu.

2. Once Adobe PhotoShop is open, click on File, Import, and finally click on

TWAIN_32. This will open the program VistaScan.

3. VistaScan is the software the scanner uses to capture the image. From here click

on Advanced, viewable is many controls for the different scanning

configurations. Keep the source on Reflective, then select your Scan Mode and

desired Dpi.

4. Click on the Preview button to get an initial scan and your image will appear on the left window with the rulers.

5. Select the area you wish to capture with the capture tool, the capture tool looks like a crosshair. When the image to be captured is selected, click on the Scan button. This will bring the image into PhotoShop; repeat the process if more pictures are to be scanned, else click on the Exit button.

6. When back in PhotoShop, from the File menu select Save As. Select the destination where you are going to save the image and the format (usually JPEG, GIF, and BMP) to be saved in. Enter the image name and click Save.

1.2

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USING MS WORD

THE WORD SCREEN:

(MS Office version 2,000)

MS Word’s Screen consists of a variety of features that will make your written essay look professional. The main parts of the Word document window are the text area, insertion point, mouse pointer, and scroll bars. (See Figure 1-1). Versions other than MSO 2000 may appear slightly different).

(figure 1-1 MSWord 2000)

Text Area: As you type or insert pictures, your text and graphics display in the text area.

Insertion Point: The insertion point is a blinking vertical bar that indicates where text will be inserted as you type. As you type, the insertion point moves to the right and, when you reach the end of a line, it moves downward to the next line. You insert photos or graphics at the location of the insertion point.

2.1

Mouse Pointer: The mouse pointer can take on different shapes depending on the task you are performing in Word and the pointer’s location on the screen. The mouse pointer in figure 1-1 is an I-beam. The mouse will display as an I-beam when it is in the text area. Other ways the mouse pointer can appear will be described as they become applicable in subsequent tasks.

Scroll Bars: The scroll bars are used to display different portions of your document in the document window. At the right edge of the window is a vertical scroll- bar, and at the bottom of the document window is a horizontal scroll bar. On both, the scroll box indicates your current location in the document. At the left edge of the horizontal scroll bar, Word has three buttons that can be used to change the view of your document. After typing something, experiment with them to see how they change the document setup.

Describe how each of the three settings change your document appearance.

SETTING MARGINS:

Word is preset to use 8.5 x 11 standard sized paper with 1.25-inch left and right margins and 1-inch top and bottom margins. The tab key is set to indent five spaces. These are called the “default” settings. In your Mankato Walking Tour essay, you will use these “default” Word settings.

MENU BAR, TOOLBARS, RULERS, AND STATUS BARS:

These appear at the top of the screen just below the title bar (see figure 1-2).

(figure 1-2 MSWord 2000)

Menu Bar: The menu bar displays Word’s menu names. If you click on them, each menu name contains a list of commands drops down. To display a menu, e.g., “file,” click on the menu name.

Notice that on the toolbar below the menu bar many of the commands have a picture to help you quickly identify their purpose. For e.g., the “save” command has a picture of a floppy disk. Not all the commands are shown. To show the additional commands, click on the right arrows ( ).

If you want to change the font style from Arial to Times Roman, you click on the down arrow next to style box until you see Times Roman. Then click on Times Roman and your font will style will change. Changing the font size (or pitch) works the same way. In your Mankato Walking Tour essay you will want to use “Arial” font style in 12-inch pitch.

Rulers: Below the menu and toolbars is the horizontal ruler (see figure 1-2). You use this to set tab stops, indent paragraphs, adjust column widths, and change page margins. Another ruler, called the vertical ruler, displays at the left edge of the window when you are performing certain tasks. If the rulers are not showing on your terminal, click “view” and then make sure there is a check mark ( ) next to standard and formatting.

You will not have to use the rulers in your Mankato Walking Tour essay because you will be using the default settings.

Status Bar: At the bottom of the document screen is the status bar. If you follow the information from left to right, the significant things it shows are the: page number, the page visible in the document window followed by the total number of pages in the document, the positions of the insertion point in inches from the top of the page, the line number and column number of the insertion point and several status indicators.

Status Indicators: The right part of the status bar shows several of these. Four of these are Rec, Trk, Ext, Ovr. They appear darkened when turned on and dimmed when they are off. The only one you need to be concerned with for your essay is the Ovr one. It indicates that the “overtype” mode is active. This means that you will be typing over existing characters and replacing them as you go.

ENTERING TEXT

To start your essay, start typing “Mankato Walking Tour Essay” at the left margin, capitalized. (Be sure your “caps lock” key is on before you begin typing.) Next you will learn how to center a title, bold it, and enlarge the type. These three steps can be done at one time by doing the following:

1. Using your mouse, drag it across the title characters. It will be highlighted.

2. Now click on the Bold or B key on the toolbar.

3. Next click on the Underline or U key on the toolbar.

4. Lastly click on the font drop-down arrow box. Select 14.

5. Now click the left mouse button. Notice that all three commands were executed. So long as you do not remove the highlighting you can do multiple style commands at one time in MSWord.

Setting Line Spacing:

MS Word has a “default” single space setting—no blank lines between typed text. When typing your Mankato Walking Tour essay you want to leave the spacing at single until you begin typing the actual body of the essay. First lets type your name, section number, the assignment name “Mankato Walking Tour Essay”, and the date in the upper right hand corner (or right-aligned). Follow these steps.

1. On the toolbar click on the right align button shows several lines all ending evenly at the right margin. Now type in the next four items, hitting the enter key after each item. Your student heading is now in place. Hit the enter key three times.

2. Now type your title in caps, center it, bold it, and change the font size to 14. The font style you will be using will be “Arial”.

3. After you do the above, hit the enter key four times. This will leave a triple space after the title, which is the proper setup for an essay (or term paper).

4. Now right click your mouse, select “paragraph”, then click on the tab “Indents and Spacing”. In the box marked “line spacing”, click on the drop-down arrow box and select “double”. Now all the typing which follows will be double spaced (one blank line between each typed line).

5. Notice as you fill the first page, MSWord automatically “breaks” the page and starts a new page to continue your text. Sometimes you might want to force a page “break”, for e.g., you never put a subtitle at the end of a page. If these instances, you can hit the “control” and “enter” key simultaneously and a “page break” will appear.

Great your doing wonderful! This technology stuff isn’t too hard after all!

SPELL CHECKING YOUR ESSAY:

Once you’ve typed your essay don’t forget this very important step. To spell check, simply.

1. Go to the beginning of your document. Hitting “control” and “home” will get you there quickly.

2. Now click on the ( ) on the toolbar. MS Word leads you through the spell check process, prompting you about possible mistakes or punctuation that may be needed. Don’t forget computers are not humans—if you type “fore” and meant to type the number “four”, when you do spell check, the error won’t be found. Why? Because both are legitimate words. This is especially important when you’re using the words “there” or “their” What’s the difference? Remember grammar is part of your essay grade. So don’t loose unnecessary points on these types of mistakes.

3. O.K. now you’ve got to save your document (actually you should make a habit of saving about every 5 minutes—just in case we have one of those fierce mid-western storms that cuts off the power!)

SAVING YOUR ESSAY:

1. Click on the “save” button (the floppy disk) or do “file” “save as”.Do not hit enter yet because the default “save” is to the hard drive of the computer your working on.

2. First click the “save in” box arrow and then point to 3-1/2 floppy (A:). Now type in the filename “Mankato Walking Tour Essay1” Click (A:) and then point to and click the “save” button.
Now you’re asking why the “1” at the end of the filename? This is an easy way to let yourself know that this is your first draft of the essay

3. O.K. now you’ve finished saving your Mankato Walking Tour Essay. Now the real “proof of the pudding” comes next. Put your essay away for at least one day. Then re-read it. Find any mistakes? Of course you did! But it’s going to be a synch to fix them, now that you’ve learned how to use a word processing software program.

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MSO POWERPOINT BASICS

THE POWERPOINT WINDOW:

MS Powerpoints’s Screen consists of a variety of features that will make your group’s oral presentation look professional. The basic unit of a Powerpoint (Ppt.) presentation is a slide. Objects are the building blocks for a Ppt. slide. A slide may contain one or more objects, e.g., title, text, graphics or photo, tables, charts, and drawings. Ppt. also gives you the option of using its default settings or establishing your own.

(figure 1-1 MSPowerpoint 2000)

3.1

A default setting is a particular value for a variable that is assigned initially and remains in effect until cancelled or overridden by you. These settings control the placement of objects, the color scheme, the transition between slides and other attributes.

Attributes are the properties or characteristics of an object. A case in point would be when you underline the title of a slide, the title is the object and the underline is the attribute.

The default slide layout is landscape orientation, i.e., the slide width is greater than its height. In this orientation, the slide size is preset to 10 inches wide and 7.5 inches high. The slide layout can be changed to portrait orientation, so that the opposite happens—the height is greater than the width by clicking on Page Setup on the File menu. In this orientation, the slide height is 10 inches and its width is 7.5 inches.

THE POWERPOINT WINDOW IN SLIDE VIEW:

In the slide view, the window contains: the title bar; the menu bar; the status bar; the toolbars: standard, formatting, drawing and common tasks; the AutoLayout object area; the mouse pointer; the scroll bars, and the View Button Bar.

Title Bar: This displays the name of the current Ppt. document. Until you save your presentation, the default name “Presentation1” is assigned.

Menu Bar: This displays Ppt’s menu names. Each menu name represents a list of commands that allows you to retrieve, store, print and change objects in your presentation. To display a menu, such as the File menu, click File (the name) on the menu bar.

Status Bar: This is located at the bottom of the window and consists of a message area and a presentation design template identifier.

Scroll Bars: The vertical scroll bar is located on the right side of the window and it allows you to move forward and backward through the presentation. Clicking the next slide button located on the vertical scroll bar, advances you to the next slide. Clicking the previous slide button located on the vertical scroll bar, backs you up the slide preceding the current one. The horizontal scroll bar is located on the bottom of the Ppt. window and allows you to display a portion of the window when the entire window does not fit on the screen. Note that in the slide view, both the vertical and horizontal scroll bar actions are dependent on the Zoom settings. You control how large or small a document displays on the window by zooming in or out.

AutoLayOut Object Area: This is a collection of placeholders for the title, text, clip art, graphs, tables, and media clips (video and sound). These placeholders display when you create a new slide. You can change the AutoLayOut any time during the creation of your presentation by clicking the Slide Layout button on the Common Tasks toolbar and then selecting a different slide layout.

Placeholders: Surrounded by a dashed line, these are the empty objects a new slide. Depending on the AutoLayOut selected, placeholders will display for the title, text, graphs, tables, organization charts, media clips, and clip art. In figure 1-1, you see a title placeholder and a subtitle placeholder. Once you place contents in a placeholder, the placeholder becomes an object, e.g., text typed in a placeholder becomes a text object.

Mouse Pointer Just as the mouse pointer took on different shapes in Word, it will also change in Ppt. depending on the task you are performing.

Toolbars: As in Word, the toolbar in Ppt is below the title bar. Each button face has a graphical representation to help you remember its function.

CREATING A PRESENTATION/SLIDE SHOW

When you open Ppt, a dialog box (shown below) is displayed. To create or open a presentation, click one of the choices in this box and click OK.

(figure 1-2)

AutoContent wizard-- step-by-step instructions that create 8 to 12 slides with suggested content.

Template—creates a presentation with a pre-designed format and color scheme.

Blank Presentation—creates a blank presentation and opens the AutoLayOut dialog box.

Open an existing presentation—opens the Open dialog box.

Inserting slides into a presentation:

1. Click the New Slide button on the toolbar (see fig 1-1).

2. From the New Slide dialog box, click to choose the type of slide to insert and click OK.

(figure 1-2

Views: There are several views that you can use in Ppt. Two of the most commonly ones used are Slide View and Slide Sorter View. To easily switch between views, click the buttons at the lower left of the window.

(View buttons)

Normal view contains three panes: the outline pane, the slide pane, and the notes pane. These panes let you work on all aspects of your presentation in one place.

Outline view can be used to organize and develop the content of the presentation. Your group will have to submit an outline of your walking tour oral presentation so this would be useful for doing that.

Slide sorter view allows you to see many of the slides in your presentation on screen at the same time, displayed in miniature. Since each member in the oral walking tour presentation should be contributing to the presentation narrative, snapshot (PrintScreen key) the slide a member is researching or talking about and open a Word document and Paste the snapshot, then add the text. All students’ snapshot/text documents can then be stapled together with the Outline view and be used for the final presentation copy given to the instructor when your group presents in class.

Slide show allows you to start your slide show and review the presentation by clicking the Slide show view.

INSERTING A TEXT BOX

1. Click on the Insert menu then click Text Box.

2. Click the mouse where the text box is to be inserted.

3. Once the Text Box is inserted, type test into it. (A text box can identify the address of a photo in your Ppt presentation).

RESIZING OBJECTS

1. Click the object to select it.

2. Point at one of the handles (squares) that surround the object. [Your mouse will look like a double-headed arrow.]

3. Click and drag to resize the object.

MOVING OBJECTS

1. Click the object to select it.

2. Point at the border that surrounds the object. [Your mouse will look like a four-headed arrow.]

3. Click and drag to move the object

FORMATTING

If you want to change the appearance of text and objects, you need to use the formatting toolbar.

To change the font, font size, font color, font attributes, or font effects, use the steps below:

1. Select the text you want to format.

2. Click the Format menu then click Font to open the dialog box shown below. Click any of the boxes to change the selected text and then click OK.

(Font dialog box)

ALIGNMENT

To change the alignment of any object or text:

1. Select the object or text.

2. Click on the Format menu.

3. Click on Alignment.

4. Choose the type of alignment: Left, Center, Right, or Justify.

CHANGING BULLET STYLES

Formatting an existing bulleted list:

1. Select the bulleted list.

2. Click on the Format menu and click Bullets and Numbering.

3. Click on the character you want to use and click OK.

MOVING OBJECTS

1. Click the object to select it.

2. Point at the border that surrounds the object. (Your mouse will look like a four-headed arrow.]

3. Click and drag to move the object.

APPLYING DESIGN TEMPLATES

Ppt. has design templates that contain color schemes, slide and title masters with custom formatting, and styled fonts, all designed to create a distinctive look. After you apply a design template, each slide you add will have the same custom look. There are a wide variety of design templates included with Ppt.

TO APPLY A TEMPLATE

1. Click the Format menu.

2. Click Apply Design Template. . .

3. Click on each design to preview.

4. Click OK or Apply to use the selected template.

INSERTING OBJECTS

1. Click the insertion point (cursor) in the location where you want the WordArt.

2. Click on the Insert Word Art button on the Drawing Toolbar (bottom of screen).

3. Choose a style from the WordArt Gallery (shown below) by clicking on one of the choices and click OK. (WordArt Gallery)
















(WordArt Gallery)

4. Type text in the edit WordArt Text box. The font, font size, bold, and italics can also be changed in this box. Click OK.

(Edit WordArt Text)

INSERTING SHAPES AND AUTOSHAPES

1. Click on a shape, line, arrow, or AutoShape on the Drawing toolbar (bottom of the screen).

2. On the slide, click and drag the mouse to form the shape.

3. Release the mouse when the shape is the desired size.

INSERTING CLIPART

1. Click Insert.

2. Click Picture

3. Click Clipart.

4. Click the category.

5. Click the image and click OK to insert the image into the slide.

INSERTING A PHOTO

1. Click on Insert

2. Click on Picture

3. Click on From File.

4. Click on “look in” and use drop-down arrow to locate a:\floppy disk (where you saved your scanned pictures).

5. Click on the filename.

6. Click on Insert.

GETTING READY TO RUN THE SLIDE SHOW

Be sure to always run Spell Check before you present or print a slide show—this will insure your group does not have points deducted for misspellings, etc., in your final Powerpoint presentation. The spell check button looks like a Ö on the toolbar.

APPLYING SLIDE TRANSITIONS AND TIMINGS

1. In the Slide view, click Slide Show then click Slide Transition.

2. Click to make changes and click Apply to All to apply the changes to all the slides in the presentation or click Apply to apply the changes to the current slide.

(Slide Transition dialog box)

APPLYING ANIMATION EFFECTS AND TIMINGS

1. Click the Slide Show menu.

2. Click Custom Animation.

3. Click the checkbox next to each object to turn on the animation.

4. Click the Effects tab to change the animation for the objects.